Conference Tracker- How do I create new exhibitors?

Conference Tracker- How do I create new exhibitors?

Introduction

In Conference Tracker, you can create and manage the exhibitors attending your conference. This allows attendees, exhibitor administrators, and exhibitor representatives to be linked to the exhibitor they represent.

For exhibitors, this is especially important because it lets you:

  • View and manage sponsorship levels

  • Assist with creating Conference Leads surveys or questionnaires

  • Track Conference Leads limits (the number of exhibitor representatives licensed to use the Conference Leads app)

Step-By-Step

1-Go to Exhibitors > Manage Exhibitors

2-Create a New Exhibitor

Note: An exhibitor usually does not need to be created manually if users are imported into the system (exhibitors and attendees), or if they register online through Conference Tracker’s Online Registration. Both of these processes automatically create any new exhibitor entered.

Click the Create button, then do the following:

  1. Fill out the general information, including the exhibitor name and, if desired, a description. You can upload a logo on the right.

  2. (Optional) Select a category (to organize exhibitors into groups) and/or a booth ID (booths are mainly used for on-site presentations where the exhibitor has a physical stand or location).

  3. (Optional) Select what type of Sponsorship it offers. For more details, scroll down to the 3 – Promotional Content section:
  4. (Optional) You can also enter additional details, such as social media links and contact information.
  5. Finally, click the Save button when complete.
  6. To edit exhibitor information after saving, click the exhibitor’s name on the Manage Exhibitors page to open its editing page.

3-Promotional Content

Each exhibitor profile allows uploading one piece of promotional content, such as an image or video showcasing the exhibitor. Attendees can view this information when visiting the exhibitor’s profile in the Conference Attendee app.

Note: The promotional content is only visible if the exhibitor is set as a Sponsor or an Exhibitor.

Watch a quick video to learn how to create an exhibitor:




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