Conference Tracker - How do I export information?

Conference Tracker - How do I export information?

INTRO

Here at "Conference Tracker", our policy is quite simple: Your data is yours. You can be sure of that. We allow users to download all the information saved in their accounts, including the attendance logs recorded, the attendee's info, and everything else you put in our system.

In the Export Data section, you can export any of this data in the following three formats: CSVHTML, or Excel Spreadsheet. To do this, click on any of the blue "Download" buttons next to the type of data you would like to download. Within a few seconds, it will generate a file for you and the blue button will change into a green "View File" button . Clicking on this button will begin the file download.


STEP BY STEP

1- Go to Advanced Options--> Export Data:






2-Review the list and select the type of information and format to download:

Here you can scroll and analyze all the different types of data(rows) you can download, and depending on the preferred format  you can click the correct format, for example, if you would like to download the Attendees in Excel you would click this link:





3-Download the Social Media components in a Zip file.


Scroll down to this option and click the button to download Images, videos, and other files in a zip file. (please notice that depending on the files to be downloaded this can take several minutes)




4-Below, you can find a list of all of the types of data you can download from Conference Tracker, as well as what each of them contains.


4.1-Attendees

This export is a complete list of all of the Attendees that have been added to your conference either manually, via import, or through the registration process. Here is the information included in this export:

First Name| Middle Name | Last Name | Email | Card Number | Phone Number | Street Address | City | State | Zip Code | Title | Company | CustomField1 | CustomField2 | CustomField3 | CustomField4 | CustomField5

4.2-Groups

This export offers a list of each Group you have created in your conference. Here is the information included in this export:

Group Name | Group Description

4.3-Group Members

This export offers a list of each Group you have created, along with each member of those Groups. Here is the information included in this export:

Group Name | Group Description | First Name | Middle Name | Last Name | Email

4.4-Attendees incl. Reg Info

This export is a complete list of all of the Attendees that have been added to your conference either manually, via import, or through the registration process. It also includes information completed if they registered through the online registration form, along with any additional custom fields you may have added. Here is the information included in this export:

First Name | Middle Name | Last Name | Email | Card Number | Phone Number | Street Address | City | State | Zip Code | Title | Company | CustomField1 | CustomField2 | CustomField3 | CustomField4 | CustomField5 | Custom Registration Fields

4.5-Operators

This export is a complete list of all of the Operators that help scan attendees at your conference. Here is the information included in this export:

First Name | Middle Name | Last Name | Email

4.6-Presenters

This export is a complete list of all of the Presenters that taught or shared information at your conference. Here is the information included in this export:

First Name | Middle Name | Last Name | Email

4.7-Exhibitor Representatives

This export is a complete list of all of the Exhibitor Representatives that may be using Conference Leads at your conference. Here is the information included in this export:

Company | First Name | Middle Initial | Last Name | Email | Conference Leads Enabled?

4.8-Exhibitor Administrators

This export is a complete list of all of the Exhibitor Administrators that may be using Conference Leads at your conference. Here is the information included in this export:

Company | First Name | Middle Initial | Last Name | Email | Conference Leads Enabled?

4.9-Cards / ID Numbers

This export is a complete list of all of the Card Numbers showing the Attendees that have been assigned to the cards either manually or via import. These are the fields that are shown in this export:

Card Number | First Name | Middle Name | Last Name | Email | Phone Number | Street Address | City | State | Zip Code | Title | Company

4.10- Sessions

This export is a list of all the Workshops/Sessions that occurred at you conference. Here are the fields that are shown in this export:

Workshop Name | Start Time | End Time | Credits | Speakers | Room | Requires Sign Out | Required Presence Percentage | CustomField1 | CustomField2 | CustomField3 | CustomField4 | CustomField5

Leads

This export is a complete list of all of the Leads collected for the Exhibitors using Conference Leads at your conference. Here is the information included in this export:

Date | Exhibitor First Name | Exhibitor Middle Name | Exhibitor Last Name | Lead First Name | Lead Middle Name | Lead Last Name | Email | Phone Number | Street Address | City | State | Zip Code | Title | Company | Notes | Custom Leads Questions

4.11- Raw Swipes

This export is all the Attendance Swipes information collected while the Attendees were scanned into their Sessions/Workshops at your conference. Here is the information included in this export:

Type | Time | Device | Card Number | Room | Workshop | First Name | Middle Name | Last Name | Status

4.12- Attendance Logs

This export is all the Attendance Logs information collected while the Attendees were scanned into their Sessions/Workshops at your conference. The Attendance Logs are only showing the first time in and last time out of each Workshop/Session (i.e. one record per workshop). Here is the information included in this export:

Date | Workshop | Status | Total Minutes | First Name | Middle Name | Last Name | Email | Phone Number | Street Address | City | State | Zip Code | Title | Company | Card Number | Credits | Custom User Fields | Custom Workshop Fields

4.13-Attendance Logs (with details)

This export is all the Attendance Logs information collected while the Attendees were scanned into their Sessions/Workshops at your conference. The Attendance Logs are showing (multiple lines per session) all the times the attendee swiped in and out of each Workshop/Session. Here is the information included in this export:

Workshop | Room | Status | Total Minutes | First Name | Middle Name | Last Name | Email | Card Number | Credits | Sign-In Time | Sign-Out Time

4.14-Check-Ins

This export shows a list of all Attendees that have Checked-in. Here is the information included in this export:

First Name | Middle Name | Last Name | Date | Notes

4.15-Check-Ins (with delivered handouts)

This export shows a list of all Attendees that have Checked-in as well as what and when they have collected Handouts at the check-in. Here is the information included in this export:

First Name | Middle Name | Last Name | Notes | Handout | Handout Delivery Date

Conference Registrations

This is all the Answers for the Questions in the Attendees Online Registration Form that have completed when the Attendee registered through the online registration form or onsite (using the online registration form). Due to the customizable nature of the Attendee Online Registration Form this is only an example of the possible information included in this export (if the default fields are left intact):

First Name | Middle Name | Last Name | Home Address | City | State | Zip Code | Phone Number | Email | Custom Registration Fields

4.16-Sessions Registrations

This export is a summary of all the Sessions/Workshops and the Attendees that are registered to them through the Attendee Online Registration From, enrolled via import, or manually registered in Conference Tracker. Here is the information included in this export:

Workshop Name | Start Time | End Time | Credits | Speakers | Room | First Name | Middle Name | Last Name | Email | Phone Number | Street Address | City | State | Zip Code | Title | Company

4.17-# of Sign-Ins per Session

This is one of the Conference Analytics exports in which it displays the total number of Sign-ins for each of the Sessions/Workshops. Here is what fields are included in this export:

Workshop Name | Start Time | End Time | Credits | Speakers | Room | # Of Sign-Ins

4.18-# of Attendees per Session

This is one of the Conference Analytics exports in which it displays the total number of Attendees for each of the Sessions/Workshops. Here is what fields are included in this export:

Workshop Name | Start Time | End Time | Credits | Speakers | Room | # of Attendees

4.19-Leads App Users

This report shows you every Exhibitor Administrator and Exhibitor Representative that have purchased and used the Conference Leads app. This report includes the following information:

Company | First Name | Middle Name | Last Name | Email | Leads Role | License Fee

4.20-Attendance Log Reports

Under the list of main Exports you can download, you will see a header titled Attendance Logs Reports. These reports will group your Attendance Logs by attendee, taking advantage of Excel specific features. Due to this, the reports found in this section are only offered in Excel format.

If you have used any Custom Session Fields for your Sessions, you will also be able to download Attendance Logs Reports grouped by both attendee and each Custom Session Field used.


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