Accudemia: How do I set up a my Center Tutor's Virtual Appointments to use Microsoft Teams?

Accudemia: How do I set up a my Center Tutor's Virtual Appointments to use Microsoft Teams?

Introduction

This article will help you understand what happens in Accudemia when users create virtual appointments (using any platform except the Zoom Integration).  These are the the steps we'll cover:

  1. Accudemia uses a stored  ConnectLink (Meeting URL) that is directly updated in the profile of the tutor.
  2. Accudemia creates an link either:
    1. In the Email Confirmation or Reminders
      OR
    2. On the Student's homepage in the "Upcoming Appointments" widget.
  3. On the date and start time of the scheduled appointment, the student will either:
    1. Click on that link in their email
      OR
    2. Click the "Join Now" button on their homepage
  4. And finally Accudemia redirects the user to the ConnectLink  (or meeting URL) listed on the Tutor's account.  Hopefully the tutor is waiting in the room for that specific Connect-Link (Meeting URL) specified.

When using Microsoft Teams as your meeting platform each appointment/meeting scheduled or created has its own unique link. And so they can connect to it regularly we need to create a recurring meeting on your Microsoft Teams Calendar.  This article explains all processes required to make Microsoft Teams work using a recurring meeting URL.

Step-by-Step

STEP 1: Creating the recurring meeting in Microsoft Teams.

  1. Open  Microsoft  Teams and schedule a new meeting.

     
  2. Set the appointment to be at least a few days ahead.
     
     
  3. Click Copy invite when the meeting is created.
     

  4. Paste the information into a Notepad document (or any other text editor), then highlight and copy the URL.


    NOTE: : Only copy the URL below "Join the meeting on your computer or mobile app." None of the other text should be copied.

  5. Open Accudemia, then navigate to Administration > User Management > Users and search for the tutor.

  6. Click the name of the tutor, and under the "General Tab" search for the " Connect Link " field.

  7. Copy the MS Team  URL from step 4 and paste it into the "Connect Link" text field.


  8. Click Save Changes at the top of the screen.

STEP 2: Starting the appointment

  1. Now, we have accomplished that all appointments created with such tutor will be carrying the URL in  Microsoft  Teams where the tutor will be waiting, the tutor just needs to go to  Microsoft  Teams and click the Join button.


  2. The session will be opened, so now when the student clicks on the virtual appointment link Accudemia will redirect the user to the session that the tutor is using.           

Conclusion

Now you should be able to start meeting with your students using Microsoft Teams.  Test this out by creating a test student using your real tutors connected to their virtual meetings.