Accudemia: How do I copy one tutor's schedule to other tutor(s)?

Accudemia: How do I copy one tutor's schedule to other tutor(s)?

Introduction

Accudemia allows administrators to copy one tutor's schedule/calendar to another's availability. This is helpful if several tutors work in the same Subject Areas/Courses, as it speeds up the creation process of all their schedules. These copied schedules can also be edited, so if the tutors work similar base schedules but at slightly different times, they can be adjusted after the availability is copied. This article will explain how to copy one tutor's schedule and paste it to other tutors or a specific set of specific tutors.

Step-by-Step

1. Copy a tutor's schedule

1. Navigate to Centers > Tutors' Schedule on the home page.

2. Search for a tutor's schedule so that you can copy their schedule by using the left-side filter options and once found, click the Apply Filters button.


3. Now look at the top-right portion of the screen to locate and click the Copy button once the tutor's schedule is shown.


2. Assign the schedule:

a. To all other tutors (including those outside your center potentially)

1. Select the "Copy this schedule to all other schedules" option beside Destination(s).

Tip: Optionally you can copy this tutors course assignments to the other tutors by checking the checkbox next to the Assignment(s) label.

b. To specific tutors

1. Select the "Let me select the destination schedules" option, then click the blue # selected button to view a list of tutors.

Tip: Optionally you can copy this tutors course assignments to the other tutors by checking the checkbox next to the Assignment(s) label.

2. Choose which tutors will share the schedule that was copied earlier, then click the green Use Selected button.

Note: There is a search function above the tutor names so that they can be found faster.


3. Final steps for copying the tutor's schedule

1. Set the "Automatically assign subject areas used in this schedule" option, then click the Accept button.

Note: This will ensure that all tutors being copied in on this schedule share the same subject areas so that there aren't any issues later when a student tries to set up a meeting with them.

2. Click the red Yes button to finalize the copying process for all the selected tutors.

Note: From here, if there are any small differences between each tutor, like the days that they work, edit them on an individual basis. Keep in mind you will get a warning before being able to edit them until all the schedules have been copied over from the original tutor. This process may take longer the more tutors you selected to copy the schedule for in Accudemia.