Accudemia: How do I assign specific subject areas to existing and new tutors?

Introduction

Accudemia gives administrators the ability to assign subject areas to tutors. This makes tutors easily viewable to students who need their help with those assigned subject areas when they're scheduling appointments. The process of assigning these subject areas is different depending on whether an existing tutor account is being edited or a new one is being created. However, this article will explain how to assign subject areas in both of these scenarios.

Step-by-Step

Editing an existing tutor account

1. Navigate to Administration > User Management > Users from the Accudemia main menu.

2. Then search for the tutor by clicking the Only option near the "Tutors" checkbox in the search options on the left and looking for them by name or ID number. Check the box to the left of the tutor's portrait and information, then click the Assignments button at the top of the page.

3. Choose one of the three assignment options:

1. Edit (tutor)'s assignments manually - This allows administrators to manually choose each subject area that the tutor will be working in. Make sure to click the Save Changes button once all subject areas have been chosen.
   
2. Copy assignments from other term - This allows administrators to copy a list of subject areas from a previous academic term and apply them to the current one.
   
3. Import assignments from a different source - This allows administrators to import subject areas from a CSV file. For more information, this can be found here.
   

Creating a new tutor account

1. Navigate back to Administration > User Management > Users from the main menu in Accudemia, then click the blue + New Account button on the top-right of the screen.
   
   
2. On the Security tab, under the Roles section, select the Tutor checkbox.
   
   
3. With the Tutor role assigned, a new tab should appear at the top of the user edit screen, labeled Tutor Assignments. You can select the following checkbox stating "Tutor is assigned to all subject areas." option to make them available for all courses (like if they are a writing tutor or the courses are not subject-matter based).  By not using this checkbox, you can select specific subject areas/courses that the Tutor can assist students with at the Center.
   
   
4. Then click the Save Changes button at the top of the page when you are done.
   

Conclusion

By following the steps above, you should now have a tutor available for appointments and walk-ins at the Kiosk.

Note: If a Tutor or staff member is still not showing up in any of the Appointment schedulers or for Walk-ins at the Kiosk/Sign-in Station, make sure the Tutor/Staff member has a schedule and the Center is assigned to help with the Student's selected Subject Area.

Reference: https://www.attendance-tracking.com/docs/doku.php/accudemia/10/administrator/manual/administration/user-accounts?s[]=permissions#create-tutor-account

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