AccuCampus - How do I integrate my Tutor Availability with Outlook 365?

AccuCampus - How do I integrate my Tutor Availability with Outlook 365?

INTRO

We are pleased to announce a new feature where tutors/staff can integrate their Outlook-365 calendars with the AccuCampus appointments.  This feature is very handy for tutors, as they now do not have to worry about conflicts on their Outlook-365 calendars and vice-versa.  This feature uses a complex algorithm that is constantly keeping your two calendars in sync and therefore requires a separate fee to purchase this option.
In this article, we will explain how the integration process works in detail. At the end of the article, you can watch a video to see the process in action, and if you want to learn more about this feature then there are more documentation links available for you.

STEP-BY-STEP

Prerequisite:

Your institution or school must have purchased the AccuCampus↔Outlook 365 integration in order for the feature to be enabled on the AccuCampus account.  Please ask your AccuCampus administrators if you need more information about whether this feature was purchased.  There will be some information to provide if you go to this menu item and the account does not have it enabled.

Enable the AccuCampus↔Outlook 365 integration: 

  1. Locate your profile options in the top-right corner of the screen and click "My Profile" as shown:

     
  2. Now click the Calendar Integration section.  In that section, click the  Connect to the Third-Party Calendar button:


  3. Next, you will need to authenticate with Microsoft to connect your Outlook-365 Calendar.  To authenticate, use your email and password associated with your Microsoft account.

    Note:  If you do not have an Office-365 or Outlook-365 Business or Education account, you would need to create one first.                                 

  4. Now you need to allow AccuCampus to access your Outlook 365 Account so that the integration has permission to do what it needs to work correctly. Simply click the  Accept button to continue.


  5. Now that the authorization from Microsoft is completed you will need to select the Outlook 365 calendars you will be using for the integration in AccuCampus:
    1. Select the calendar (from the many calendars you may have in Outlook-365) that will be used for the AccuCampus appointments created to be shown on in your Outlook-365 calendar. Whatever calendar you select in the "Send new appointments to" dropdown will be used for that purpose.
    2. Next, select which online calendars from Outlook-365 that you want your availability to be blocked in AccuCampus.
      Note: You can have the AccuCampus↔Outlook 365 check as many calendars as you want to block off time for your availability.
    3. Click the Save button to finish all configuration or the Cancel button to discard all the changes on this screen.
      Note:   You can come back to this AccuCampus↔Outlook 365 integration to adjust the calendars that this checks by returning to this section. 

  6. Now you should receive a pop-up confirmation message on the top-right of the screen in AccuCampus confirming the successful setup of this Outlook 365 integration:

    Note:  If you need to check if your AccuCampus account has been linked correctly to Outlook 365 you can go to "My profile" again, like Step 2, and in the "Calendar Integration" section you should see that it changes and it looks like this:
     
    Using this red Disconnect from Third-Party Calendar button, you can disconnect your integration at any time.  This can also be used if you need to use another Outlook 365 account temporarily, permanently disable this feature, or to troubleshoot connection errors.


  7. Watch this short video with all these steps combined as an example.  In this video, a user goes through each step of this guide to connect an Outlook 365 account to AccuCampus.


  8. Additional Documentation links.  Please use these links for more information:
    1. Admin User Manual - My Profile
      http://www.attendance-tracking.com/docs/doku.php/accucampus/administrator/manual/myprofile/myprofile
    2. AccuCampus User Guides by Role
      http://www.attendance-tracking.com/docs/doku.php/accucampus

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