AccuCampus: How to integrate with Zoom?

AccuCampus: How to integrate with Zoom?

INTRODUCTION

In AccuCampus you can now integrate your current Pro or Enterprise Zoom Account with AccuCampus.  This feature allows for better tracking of all Sign-in and Sign-out times when meeting through Zoom online. With this option enabled there is no need to sign-out a student manually or have them sign-out from AccuCampus. Instead Zoom will record the exact session times and send it directly to Zoom.

PRE-REQUISITES

1.) Pre-approval is required by visiting the https://marketpalce.zoom.us website as a Zoom Account Admin.  Next, search for the  the "Engineerica Tracker" app in the Zoom Marketplace:


Warning! The Zoom Owner or Admin of the business or educational Zoom account should go to https://marketplace.zoom.us as instructed above to complete this process.  If you are not a Zoom Admin then please reach out to the account owner.

2.) Now click on the Add or Install button on the Engineerica Tracker app page:


3.) Enter your AccuCampus domain when prompted and agree to the terms.

4.) Now, in AccuCampus under the main menu items Advanced Options > Settings > User Roles, make sure that the User Roles who will need to access the Zoom Integration can do the following:
  1. Delete a virtual sign-in link.
  2. Save virtual sign-in link.
  3. View a virtual sign-in link. (3 implied permissions given)
    2. Get current link URL for virtual sign in.
    3. Get appointment for virtual sign-in.
    4. Get appointment for virtual sign-in.
  4. View the list of virtual sign-in links for a particular sign-in station

Tip: Not all permissions may be necessary but these are all of the options that apply to using the virtual links.

5.) Save the User Role's permissions at the bottom of the page and repeat Step 4 for each User Role that needs to be allowed to connect using a virtual link.
Important! You must have Services that are available for Virtual Appointments for the students to see these links:


STEP BY STEP

1.) Once the plugin has been approved then AccuCampus users wanting to use the integration can go to AccuCampus and in the profile menu, click on their names, and then "My Profile":


4.) Now scroll down to the "Virtual Sign-In" section, set your Zoom Url in the "Fixed Session Url" field, and click in the link highlighted below:


5.) Please select "Connect to Zoom Account" from the list:


6.) At this time Zoom might ask you to log-in to your Zoom account. Next, you might see the screen shown below, this screen is where Zoom is authorizing the integration, click authorize.



7.) After authorizing the integration your account should be associated and it will look similar to this image with options to create a new meeting and/or disconnect from Zoom.:



NOTE: This is a one-time process, from now on your students should be directed to your zoom daily sessions that are created.  And Zoom should start providing AccuCampus with accurate information from those sessions as far as sign-ins and sign-outs.  The daily session will appear in your Zoom Accounts like this:


CONCLUSION

Now you should be able to have your staff connect their Zoom Accounts to AccuCampus by repeating the Step-by-step instructions.