Accudemia 7.0: How do I inactivate Students not on your current registration/enrollment import CSV files?

Accudemia 7.0: How do I inactivate Students not on your current registration/enrollment import CSV files?

Whether for software security reasons or to stay under the license limits administrators have a simple way to deactivate students that are no longer showing up in the current registration/enrollment CSV imports for the semester.  If your imports have only active students then this is perfect for using this import behavior in Accudemia Data eXchange (or ADX - our import tool).  In ADX when you create your Import Job using the wizard you can check the checkbox that states "Inactivate students not being imported" which will automatically inactivate anyone that is  not on this import CSV file being uploaded but already exists in Accudemia.

To use this if you already have the import job setup simply select the "View Details" option on the existing import job on the left then select the "Edit Job" option and when going through the wizard check the “Inactivate students not being imported” checkbox on the Import Behavior section (this option is disabled by default so that you'll have to enable it to use this feature).  An example of what this setting looks like is below: 
 

Please note that the students you are uploading  will not  automatically get activated if they were previously inactivated.  However, there is an option so that these students are reactivated when they show up again on your current registration/enrollment import CSV file again.  To make sure all the students you upload are activated you need to add an "Active" column in your CSV file with a positive boolean value such as "Yes", "True" or "1" on each record.  Here you have an example of how this would look in the registration/enrollment CSV file: 

Student ID

First Name

Last Name

Active 

Subject Area Name

Subject Area Prefix

Subject Area Code

Class Postfix

CRN

Class Short Name

123123

John

Smith

Yes

College Algebra I

MATH

101

01

123648

MATH-101-01 [123648]

849848

Mary

Moore

Yes

College Algebra I

MATH

101

01

123648

MATH-101-01 [123648]

266484

Zoey

Williams

Yes

College Algebra I

MATH

101

01

123648

MATH-101-01 [123648]


As an example, this is how this process should work if done properly following both of the 2 items above:
  1. In the first imported CSV file, you have four students (A, B, C, and D) and you upload it to Accudemia all those students will be active. 
  2. And in the second imported CSV file, there are only three students (A, C, and D) which will keep them active. 
The end result at this point using these options will have B become inactive in Accudemia.